Stock Adjustment is used to correct stock quantities when they don't match physical reality — after a stock count, to write off damaged goods, or to correct data entry errors.
When to Use Stock Adjustment
- After a physical stock count reveals discrepancies
- To write off expired, damaged, or stolen stock
- To correct an incorrectly entered quantity from a purchase or sale
- To add opening stock to new products
Creating a Stock Adjustment
- Go to Products → Stock Adjustments → Add Adjustment
- 2Select Location
Which location's stock are you adjusting? - Set Adjustment Type:
- Normal — routine correction (e.g. after stock count)
- Abnormal — damaged, stolen, expired, spoiled goods
- 4Add products
For each product, the system shows the current recorded quantity. Enter the actual correct quantity you physically have. You can also add or subtract a specific quantity instead of entering the absolute count. - Add a reason note
e.g. "Physical count 15 June 2025", "5 units broken during transit", "Stock correction". Always write a clear reason — this creates an auditable record. - Save
Stock is updated immediately. The adjustment is logged with the date, user, and reason for full traceability.
Correcting Stock Mismatches in Reports
If your stock report shows different quantities in different reports (e.g. the all-products report shows 20 units but the location report shows 18), this can happen due to data inconsistencies. Go to the specific product, click Stock History to trace all movements, identify the discrepancy, and then create a Stock Adjustment to correct the count.
Stock adjustments are permanent and cannot be deleted. If you made an error in an adjustment, create another adjustment to reverse it, noting the reason as a correction.
